Communication

Recruiting Template Library

Update once, deploy everywhere. 50+ preloaded templates plus unlimited custom templates, dynamic merge fields, team-level overrides, and lockable legal/EEO sections.

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What it is

Stop rewriting the same outreach for the thousandth time and start sending recruiting message templates that close.

The ATS Mako Recruiting Template Library is your arsenal of recruiting message templates for SMS and email, ready the moment you log in. Ship with 50+ preloaded templates, then build unlimited custom ones tuned to your roles, your pipeline, and your voice. Dynamic merge fields like first_name, position, and interview_time personalize every message at scale, so a thousand candidates each feel like the only one.

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Why recruiters care

Speed kills. Fire off candidate outreach templates in seconds instead of retyping the same first-touch from scratch every time.
Move faster from first touch to offer letter. Merge fields like first_name, position, and interview_time auto-fill so scheduling and follow-up stop eating your day.
No dropped candidates. Lock in your follow-up sequence once and never leave a hot prospect waiting on a message you forgot to send.
More interviews, less busywork. You're built to close, not to copy-paste. Message, move, and manage thousands of candidates instantly.

Why HR leaders care

Consistency at scale. Every recruiter sends on-brand, on-message outreach, whether you have five seats or five hundred.
Update once, deploy everywhere. Change a template at the org level and the new version hits every recruiter, every candidate, instantly.
Accountability and control. Lockable legal and EEO sections keep compliance language intact while team-level overrides let regions tailor the rest.
Your logo. Your colors. Your domain. Every recruiting email template and SMS reinforces your brand, not a vendor's.

Before & after

From busywork to a hiring engine.

The old way

Recruiters hoard personal copies of templates in inboxes and docs, so nobody sends the same thing twice.
Updating messaging means chasing down every recruiter and hoping the old version dies.
Manual personalization is slow and error-prone, and candidates fall through the cracks between touches.

With ATS Mako

One shared library of 50+ preloaded plus unlimited custom templates, available to the whole team on day one.
Update once, deploy everywhere. Edit a template at the org level and it's live for everyone instantly.
Dynamic merge fields personalize every SMS and email automatically, so no candidate gets a half-finished message or a dropped follow-up.

Capabilities

Everything in Recruiting Template Library.

50+ preloaded, ready to send

Start fast with 50+ preloaded recruiting email templates and SMS recruiting templates covering first touch, screening, scheduling, follow-up, and offer. Send today, customize whenever.

Unlimited custom templates

Build as many of your own as you need, for every role, stage, and channel. No caps, no upsell. Your playbook, your library.

Dynamic merge fields

Drop in first_name, position, interview_time, and more to personalize at scale. Every message reads one-to-one even when you're hitting thousands.

Update once, deploy everywhere

Edit a template at the org level and the change rolls out to every recruiter and every future send instantly. No version drift, no stale copy.

Team-level overrides

Give regions and teams the room to tailor messaging to their market while the core library stays under your control.

Lockable legal and EEO sections

Lock compliance, legal, and EEO language so it can't be edited or deleted. Recruiters move fast and the protected wording stays intact every time.

Keep exploring

Related features

Communication EngineUnified SMS + email built as the core of the platform, not an add-on.Email Automation & SequencesMulti-step sequences with conditional logic, auto follow-up, and tracking.White-Label Applicant Tracking SystemYour logo. Your colors. Your domain. Your platform.

From the blog

Recruiting Template Library FAQ

What are recruiting message templates?

Recruiting message templates are prewritten, reusable SMS and email messages for candidate outreach, screening, scheduling, follow-up, and offers. ATS Mako gives you 50+ preloaded plus unlimited custom templates so your team sends consistent, on-brand messages in seconds instead of writing every one from scratch.

Can I personalize templates for each candidate?

Yes. Dynamic merge fields like first_name, position, and interview_time auto-fill from each candidate's record, so every recruiting email template and SMS reads one-to-one even when you're messaging thousands at once.

What happens when I update a template?

Update once, deploy everywhere. Edit a template at the org level and the new version is live for every recruiter and every future send instantly. No chasing people down, no stale copies floating in inboxes.

How do you keep compliance language consistent?

Lockable legal and EEO sections let you protect required wording so it can't be changed or removed. Recruiters can still tailor the rest with team-level overrides, while your compliance language stays locked in on every message.

Do SMS recruiting templates follow texting regulations?

SMS in ATS Mako is built for TCPA compliance, including prior consent, Reply STOP opt-out, and quiet hours, and email outreach supports CAN-SPAM unsubscribe. You bring the candidate consent; the platform helps you message responsibly at scale.

Can I build multi-step follow-up sequences from templates?

Yes. Chain templates into a follow-up sequence so first touch, screening, scheduling, and reminders fire in order without anyone forgetting a step. Set it up once and no hot candidate gets left waiting on a message you meant to send.

Build a faster, smarter hiring engine.

Start your 30-day free trial — no setup fees, no contracts. Or see ATS Mako in action.