Time & Attendance: Clock In and Clock Out on the Timesheet
Employees clock in and clock out right on their weekly timesheet. The system records the exact time itself, works out the hours to the minute, and fills in Hours Worked for the right day, ready for approval.
- accuracy of every shift's hours
- To the minute
- hours for in at 8:00 AM and out at 4:45 PM
- 8.75
- recorded by the system, never the device clock
- System time
- on every hours figure on the timesheet
- 2 decimals
Clock in on the timesheet. The hours fill themselves in.
Time & Attendance adds a Clock In button to the weekly timesheet in the Employee Portal. When an employee clicks it, ATS Mako itself records the exact date and time, and the button turns into Clock Out. At the end of the shift the employee clicks Clock Out, and the system records the end time, works out the time in between, and fills it into that day's Hours Worked field as decimal hours. The rest of the timesheet works as it always has: the employee saves a draft and submits the week, the leader approves or denies it, and approved hours feed overtime and pay.
At a glance
- What it does
- Lets employees clock in and clock out on their weekly timesheet. The system records the time and fills in Hours Worked.
- Where to find it
- Employee Dashboard › Timesheets in the Employee Portal, next to Save Draft.
- Who can use it
- Employees working in the Employee Portal. Leaders approve the week as before.
- Good to know
- Every hours figure on the timesheet now shows two decimals. Saving a draft, submitting, and approval work as they always have.
Why employees care
- Click Clock In when the shift starts and Clock Out when it ends. Your hours are worked out for you.
- The hours land in the right day's Hours Worked field, calculated to the minute.
- A shift that runs past midnight stays with the day it started.
- If a shift is left open for more than 24 hours it adds no time, and you enter that day by hand.
- Save a draft and submit the week exactly as before.
Why leaders and HR care
- Start and end times come from the system, never from the employee's own device clock.
- The week still arrives for the approval you already use: approve or deny, and approved hours feed overtime and pay.
- A week cannot be submitted while the employee is still clocked in.
- An employee can only be clocked in once at a time, so a double click or a second device cannot start a second shift.
From Clock In to approved hours.
Six steps, and the employee does only the ones that matter.
- 1
Open the timesheet
The employee opens Employee Dashboard › Timesheets. A green Clock In button sits next to Save Draft.
- 2
Clock In
One click. The system records the exact date and time, and the employee's device clock is never used. The button turns red and reads Clock Out.
- 3
Work the shift
Nothing else to do. A double click or a second device cannot start a second shift.
- 4
Clock Out
At the end of the shift the employee clicks Clock Out, and the system records the end time.
- 5
Hours fill in
The time between clock in and clock out is calculated to the minute and filled into that day's Hours Worked as decimal hours. 8 hours 45 minutes shows as 8.75.
- 6
Save, submit, approve
The employee saves a draft and submits the week. The leader approves or denies it, and approved hours feed overtime and pay.
One green button next to Save Draft.
Clock In sits on the weekly timesheet in the Employee Portal. Click it and the system records the exact date and time, and the button becomes a red Clock Out. At the end of the shift, click Clock Out and the system records the end time.
- The date and time come from the system. The employee's device clock is never used.
- The button changes from a green Clock In to a red Clock Out, so it is clear whether a shift is running.
- That day's Hours Worked fills in by itself.
- Save Draft and submitting the week work as they always have.
Hours worked, calculated to the minute.
The time between clock in and clock out is worked out automatically, to the minute, and filled into that day's Hours Worked field for the right employee and the right day. It appears as decimal hours.
- 8 hours 30 minutes is 8.50.
- 8 hours 45 minutes is 8.75.
- In at 8:00 AM and out at 4:45 PM is 8.75.
- Every hours figure on the timesheet (the days, the week total, the Hours card, and My weeks) now shows two decimals.
How a shift becomes Hours Worked.
The system does the arithmetic and shows the result as decimal hours.
| Time worked | Hours Worked |
|---|---|
| 8 hours 30 minutes | 8.50 |
| 8 hours 45 minutes | 8.75 |
| In at 8:00 AM, out at 4:45 PM | 8.75 |
Everything in Time & Attendance.
Clock In and Clock Out on the timesheet
A green Clock In button sits next to Save Draft on the weekly timesheet. After the employee clicks it, the button becomes a red Clock Out.
Time recorded by the system
When the employee clicks Clock In or Clock Out, ATS Mako records the exact date and time itself. The employee's device clock is never used.
Hours calculated to the minute
The time between clock in and clock out is worked out automatically and filled into that day's Hours Worked field for the right employee and the right day.
Decimal hours with two decimals
8 hours 30 minutes shows as 8.50 and 8 hours 45 minutes as 8.75. Every hours figure on the timesheet now shows two decimals: the days, the week total, the Hours card, and My weeks.
One shift at a time
An employee can only be clocked in once at a time. A double click or a second device cannot start a second shift.
The same approval flow
The employee saves a draft and submits the week, the leader approves or denies it, and approved hours feed overtime and pay.
Rules that keep the hours right.
Time & Attendance is built so a shift is counted once, on the right day.
One shift at a time
An employee can only be clocked in once at a time. A double click or a second device cannot start a second shift.
No submitting mid-shift
A week cannot be submitted while the employee is clocked in.
Past midnight, same shift
A shift that runs past midnight belongs to the day it started, going by your office's own time zone.
Several shifts, one day
If an employee works several shifts on one day, they add up.
Open shifts add no time
A shift left open for more than 24 hours adds no time. The employee enters that day by hand.
Time from the system
Start and end times are recorded by the system. The employee's device clock is never used.
The details at a glance.
How Clock In and Clock Out behave on the timesheet.
Approval works the way it always has.
The employee saves a draft and submits the week. The leader approves or denies it, and approved hours feed overtime and pay. Clock In and Clock Out change how the hours get onto the timesheet, not what happens next.
- Where
- Employee Dashboard › Timesheets, next to Save Draft.
- Buttons
- A green Clock In. After clocking in it becomes a red Clock Out.
- Accuracy
- To the minute.
- Format
- Decimal hours, shown with two decimals: 8.50, 8.75.
- Where the hours go
- That day's Hours Worked field, for the right employee and the right day.
- Two decimals everywhere
- The days, the week total, the Hours card, and My weeks.
- After the shift
- Save a draft, submit the week, and the leader approves or denies it. Approved hours feed overtime and pay.
Related features
Time & Attendance FAQ
Where do employees find Clock In?
On their weekly timesheet in the Employee Portal: Employee Dashboard › Timesheets. A green Clock In button sits next to Save Draft.
Which clock records the time?
The system's. When the employee clicks Clock In or Clock Out, ATS Mako records the exact date and time itself. The employee's device clock is never used.
How are the hours calculated?
The time between clock in and clock out is calculated automatically, accurate to the minute, and filled into that day's Hours Worked field as decimal hours. 8 hours 30 minutes is 8.50 and 8 hours 45 minutes is 8.75. For example, in at 8:00 AM and out at 4:45 PM is 8.75.
Can an employee clock in twice, or from two devices?
No. An employee can only be clocked in once at a time, so a double click or a second device cannot start a second shift.
What happens to a shift that runs past midnight?
It belongs to the day it started, going by your office's own time zone.
What if an employee works more than one shift in a day?
The shifts add up in that day's Hours Worked.
What if an employee forgets to clock out?
A shift left open for more than 24 hours adds no time, and the employee enters that day by hand. A week also cannot be submitted while the employee is clocked in.
Does this change how timesheets are approved?
No. The employee saves a draft and submits the week, the leader approves or denies it, and approved hours feed overtime and pay.
Why do hours now show two decimals?
Every hours figure on the timesheet (the days, the week total, the Hours card, and My weeks) shows two decimals, so clocked time such as 8.75 reads exactly.
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